For electrical purchasing coordinators
You keep the crews working. The day goes to re-keying quotes.
RFQs, the confirmation chasing, and the reconciling — Mission diagnoses the operating constraint before prescribing the build.
Your day
The sourcing call is yours. The swivel-chairing is the tax.
You run requisition → quote → PO → confirm → track → receive → reconcile across dozens of open jobs. The award, the buy-timing, and the ROJ judgment are why the gear shows up on time. Everything around those calls is keystrokes.
- The sourcing judgment only you can do
- Choosing which supply house wins on price, lead time, and reliability; deciding when to buy early and warehouse; negotiating volume pricing without burning a vendor; and judging which slip on a 44-week switchgear order actually threatens the schedule.
- Re-keying, chasing, tracking, reconciling
- Hand-keying requisitions into RFQs, building manual price-comparison grids, cutting and emailing POs, chasing confirmations and ship dates, updating the ROJ tracker, matching packing slips on partials, and reconciling invoices for AP. This is the half that caps how many jobs one coordinator can carry.
What it costs
One coordinator can only carry as many jobs as they can re-key.
The keystroke tax is the ceiling on your job load — and every untracked will-call and stale quote leaks margin the firm bid for.
Long-lead gear can strand the crew
Switchgear runs roughly 44 weeks and power transformers average 100+ weeks. You are the person tracking ROJ dates against quoted lead times so a slip doesn’t idle a crew.
Stale wire quotes bleed the margin
Wire pricing alone can swing 15–20% across supply houses and moves daily, so a stale quote quietly erodes the bid margin job by job.
A missing receipt stalls the invoice
Invoices missing a PO or a matching receipt stall payment — and late payment costs the firm the preferential pricing wholesalers give buyers who pay on time.
Directional patterns from the trade and from operator interviews — not Mission results. Your numbers get established in the assessment.
Where the constraint often shows up
It blasts the RFQs, chases the ship dates, and watches the gear.
You don’t need to know anything about AI. You set the supplier list and the workflow once, in plain language, and Mission’s agent runs the keystroke half of every order — then hands the draft back for you to award and approve.
- Blasts RFQs and normalizes the quotes
Sends the line items to your standard supply houses — Graybar, Rexel, CED, WESCO, the local rep — ingests the PDF and email quotes that come back, and builds the side-by-side comparison automatically. You make the award.
- Drafts the PO and chases the confirmation
Drafts the PO in the ERP from the chosen quote and auto-follows-up by email until a committed ship date is logged, so orders stop silently sitting. You approve and send.
- Runs the ROJ watchtower
Keeps live order status, watches for ship-date slips on long-lead gear, and flags anything threatening a Required-On-Job date while you can still re-sequence. You make the buy-early call.
- Reconciles deliveries and the three-way match
Matches inbound packing slips to open POs, flags shorts and overages on partials, routes will-call receipts to the right PM for cost-coding, and surfaces only the mismatches. You resolve disputes and approve payment.
The result
The sourcing calls stay with you. The busywork is already done.
When the RFQs, the chasing, and the reconciling run on their own, what caps your job load stops being how fast you can type and starts being the sourcing judgment you’re good at.
Dozens of open jobs run out of email, PDFs, and one spreadsheet.
- The same quote gets re-typed into the PO by hand.
- You’re the last to find out a transformer slipped.
- Accounting kicks the invoice back over a will-call with no PO.
The quotes are compared, the orders confirmed, the gear watched.
- RFQs go out and come back normalized for your award.
- A ship-date slip is flagged while you can still re-sequence.
- Packing slips and invoices match the PO before they hit AP.
Safe by default
You award every supplier and approve every PO.
The agent does the keystrokes, the chasing, and the reconciling; the supplier selection, the negotiation, and the buy-timing stay with you. Nothing goes to a vendor without your approval, and anything uncertain is flagged, not guessed.
- Connected
- Works inside the tools you already run on — email, calendars, sheets, your CRM, your portals.
- Approved
- Anything risky or off-mission is held for your sign-off before it touches data or goes out the door.
- On mission
- You set the assignment once. The work stays on it for days and weeks without drifting.
- Observable
- You always have a clear view of what ran, what changed, and what needs a call — no transcript spelunking.
Source the gear. Not the spreadsheet.
Show us the RFQs, the chasing, and the reconciling you do by hand on every order, and we’ll show you exactly what Mission would do for you.
Not ready to talk? Map one workflow yourself — free, no sign-up, and the first three steps put a dollar figure on it.