For electrical office managers
You hold the whole office together — between every ring.
Re-keying, the AR chasing, and the deadline-watching — Mission diagnoses the operating constraint before prescribing the build.
Your day
The judgment is irreplaceable. The re-keying is the tax.
Deciding which past-due customer to push and which to nurse, smoothing a billing dispute with a long-standing GC, catching a vendor’s double-bill, knowing the apprentice-to-journeyman ratio well enough to keep a crew legal, triaging which ringing call is the real emergency — that’s the value of your seat. Keying supply-house invoices into QuickBooks, re-entering timesheet hours into payroll by labor tier, reconciling ServiceTitan against the books, and retyping the same insurance limits onto every COI request is the part that interrupts it all day.
- The judgment
- Deciding which slow-paying GC to push, catching a vendor double-bill, calming a billing dispute, keeping a crew legally staffed, and triaging the one ring that is a true emergency — the money sense, relationships, and institutional memory only you have.
- The admin tax
- Keying vendor invoices from Graybar, CED, and Rexel into QuickBooks and matching them to jobs, re-entering timesheet hours into payroll by apprentice, journeyman, and master rate, reconciling the FSM system against the books, dialing the same AR list every Friday, retyping insured and limit data onto every COI request, and calendar-watching license and permit deadlines.
What it costs
Every Friday on the AR list is a deadline nobody else is watching.
You are the only fail-safe in the building — so every hour spent re-keying invoices and staging payroll is an hour off the calls and the cash. And the work that slips isn’t free: receivables age past collectability, a miscoded invoice corrupts the owner’s job-cost numbers, and a lapsed license can stop a crew that’s already mobilized.
Growth means another person just for rekeying
Invoice entry, timesheet re-keying, FSM-versus-QuickBooks reconciliation, and AR calls plausibly consume 15–25 hours a week of a single back-office person — exactly why owners must hire more staff to grow.
Slow collections turn earned work into float
Construction days-sales-outstanding runs 60–90 days, and aged invoices collect at roughly half past 90 days. Every week of delayed AR chasing is real — often uncollectable — dollars.
One lapse can freeze the whole job
A lapsed license, expired COI, or missing certified-payroll filing can halt a job and void a GC relationship — low-frequency, high-severity deadlines a busy human drops.
Directional patterns from the trade and from operator interviews — not Mission results. Your numbers get established in the assessment.
Where the constraint often shows up
It fetches, keys, matches, chases, and watches. You approve.
You set the workflow once. Mission’s agent runs always-on inside your existing tools — QuickBooks, ServiceTitan or your FSM, email, the AHJ permit portals, and the state licensing site — doing the fetching and drafting you’d be doing by hand, and bringing you a ready-to-approve summary. Every payroll submission, every signature, and every personal call stays yours.
- Drafts invoice entries, coded to the job
Reads supply-house invoices from email, drafts the QuickBooks entry coded to the right job so job-cost reports stay clean, and queues it for one-click approval — so a miscoded bill never quietly corrupts the owner’s numbers.
- Stages payroll by labor tier
Pulls hours off the dispatch board, flags mismatches and missing tickets, and pre-stages the payroll run split by apprentice, journeyman, and master rate — including prevailing-wage rates — for you to verify. Submission stays human.
- Runs the AR follow-up engine
Watches the aging report, auto-drafts and sends the polite reminder sequence to customers and GCs, and surfaces the accounts that need your personal call — you decide who gets pushed hard and who gets nursed.
- Watches every license, COI, and permit
Tracks each license, COI, and permit expiration, auto-requests current COIs from your insurance agent and renewals ahead of deadline, and alerts you before anything lapses — and never files anything irreversible without your sign-off.
The result
Stay the one who holds it together. Lose the keying and the chasing.
When the fetching, keying, matching, and watching run on their own, payroll stops being a double-entry slog, the AR list works itself, job-cost numbers stay clean, and no license or permit date sneaks up — and the office doesn’t stop the week you’re out sick.
You key it twice, chase by hand, and hold every date in your head.
- You’re entering the same hours into ServiceTitan and again into QuickBooks.
- You spend your Fridays dialing the AR list one account at a time.
- A license, COI, and permit date lives on a hand-built calendar — until one almost lapses.
You approve and decide. The busywork runs itself.
- Invoices arrive coded to the job and payroll staged by labor tier, ready to submit.
- The reminder sequence goes out on its own; only the calls that need you land on your desk.
- Every license, COI, and permit is tracked, with renewals requested ahead of the deadline.
Safe by default
It drafts and stages. It never submits payroll or files over your signature.
A wrong payroll run, a misfiled permit, or a reminder sent to the wrong GC is expensive. Mission is built so the agent fetches, keys, matches, chases, and drafts — and the past-due decisions, the supplier disputes, the customer and GC relationships, and every final approval, submission, and signature stay with you.
- Connected
- Works inside the tools you already run on — email, calendars, sheets, your CRM, your portals.
- Approved
- Anything risky or off-mission is held for your sign-off before it touches data or goes out the door.
- On mission
- You set the assignment once. The work stays on it for days and weeks without drifting.
- Observable
- You always have a clear view of what ran, what changed, and what needs a call — no transcript spelunking.
Keep the office. Lose the busywork.
Tell us what eats your week — the double entry into QuickBooks, the Friday AR list, the COI you can’t let expire — and we’ll show you the work Mission would carry.
Not ready to talk? Map one workflow yourself — free, no sign-up, and the first three steps put a dollar figure on it.