For commercial HVAC estimators
You price the risk. Skip the chasing.
ITB triage, quote chasing, and proposal assembly around every bid — Mission diagnoses the operating constraint before prescribing the build.
Your day
The takeoff is the job. The chasing just surrounds it.
Your day runs on two clocks: the slow read of a plan set and the fast clock of bids all due the same Friday. Reading what the drawings don’t say and sizing the risk is where money is made or lost. The ITB triage, quote chasing, and proposal formatting around it is the part that drains the desk — and on a busy bid week it balloons larger.
- The judgment
- Reading the intent of the plan set, catching what the drawings don’t say, sizing realistic labor hours, deciding markup and how aggressive to be on a given GC, and writing inclusions and exclusions tight enough that the PM never gets ambushed — irreplaceable trade knowledge.
- The administrative tax
- Triaging ITBs across PlanHub, ConstructConnect, and BuildingConnected, organizing plan sets and addenda, chasing equipment and supplier quotes, transcribing pricing into the FastDUCT/FastPIPE bid sheet, redoing takeoffs when addenda land, and assembling the scope letter under deadline.
What it costs
Admin caps how many bids you can push through.
Takeoffs are single-threaded and manual, so an estimator can only move so many bids per week — and win rate is partly a volume game. The busywork is the binding constraint, and a single stale quote or transposed quantity turns a win into a loss.
The bid day disappears into takeoff
Manual takeoff alone can eat half the bid cycle, so cutting the surrounding busywork frees you to bid more of the jobs you should be pricing.
Research time crowds out real estimating
Surveys put preconstruction staff at roughly 13.4 hours a week just researching and analyzing estimating data — before any scoping or pricing begins.
One stale quantity swings the whole quote
On a chiller plant or RTU package, a quote two revisions stale or a transposed quantity can swing the bid by thousands — enough to lose it, or win it underpriced.
Directional patterns from the trade and from operator interviews — not Mission results. Your numbers get established in the assessment.
Where the constraint often shows up
It runs the chase, the capture, and the paperwork. You keep the number.
You assign the workflow once. Mission’s agent watches the bid platforms, gathers and chases the rep quotes, captures pricing into the bid sheet, and drafts the proposal — while the takeoff judgment, the labor sizing, the markup, and the final number stay with you.
- Fills one ranked bid board for you
Watches the ITB inboxes and bid platforms — PlanHub, ConstructConnect, BuildingConnected, and direct GC emails — and pulls every new invitation into one board with trade fit, GC, scope summary, due date, and a draft bid/no-bid recommendation, so nothing slips.
- Runs the equipment quote chase on autopilot
Sends the RFQs to the equipment reps and suppliers, follows up on the silent ones on a schedule, and surfaces a live status board — “3 of 5 quotes in, AHU rep overdue” — so you’re not the one re-emailing about a chiller price at 9pm.
- Captures quotes into the bid sheet
Reads incoming vendor PDFs and emails and drops the pricing onto the right line of the FastDUCT/FastPIPE estimating spreadsheet for you to confirm — killing the manual transcription error before it erodes margin.
- Watches addenda and drafts the proposal
Flags exactly which sheets and scope a new addendum changed so re-work starts immediately, assembles the formatted proposal with your standard inclusions and exclusions for review, and logs the win/loss and competitor number into a hit-rate tracker by GC.
The result
More bids out the door. None of the extra nights.
When ITB triage, quote chasing, capture, and proposal assembly run on their own, the busywork stops capping your throughput — and your judgment reaches every bid you should be pricing instead of the ones you had time to chase.
You’re the triager, the chaser, and the clerk.
- Invitations scatter across email and a half-dozen bid platforms.
- You’re chasing the same rep for a chiller price the day before bid.
- Addenda drop two days out and the whole duct takeoff gets redone late.
You read the set and set the number. The rest is moving.
- Every ITB lands on one ranked board with its deadline and plans.
- The quote chase runs itself; only late or missing quotes reach you.
- Addenda are flagged the moment they post, so re-work starts on time.
Safe by default
It gathers and drafts — it never sends a number you didn’t approve.
On a binding bid, a transposed quantity or a missed scope gap goes straight to margin. Mission is built so the agent does the triage, chasing, capture, and formatting and proposes the rest — the takeoff, the labor sizing, the markup, and the final number stay yours to approve before anything goes out the door.
- Connected
- Works inside the tools you already run on — email, calendars, sheets, your CRM, your portals.
- Approved
- Anything risky or off-mission is held for your sign-off before it touches data or goes out the door.
- On mission
- You set the assignment once. The work stays on it for days and weeks without drifting.
- Observable
- You always have a clear view of what ran, what changed, and what needs a call — no transcript spelunking.
Price the job. Skip the chasing.
Tell us the bids that route through you every week, and we’ll show you the ITB triage, quote chasing, and proposal assembly Mission would carry.
Not ready to talk? Map one workflow yourself — free, no sign-up, and the first three steps put a dollar figure on it.